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Payroll & HR Technology for Nonprofits
Affordable, Accurate, and Mission-Focused Payroll.
Nonprofit organizations exist to make a difference, not to get buried in administrative tasks. PayFWDs provides payroll solutions that free your team to focus on fundraising, community service, and advancing your mission while ensuring employees are paid accurately and on time.
Mission-First, Not Administration-First
Free up your HR/payroll teams from repetitive admin so they can focus more on mission and service
A single platform designed to reduce complexity so your people can spend less time on back-office tasks
Budget Sensitivity & Cost Controls
Alerts and controls to enforce overtime caps, budget thresholds, and departmental expense limits
Scalable architecture: handles small to midsize nonprofits without high per-employee overhead
Predictive insights: spot staffing or overtime pressure before costs spiral
Implementation & Support with Empathy & Experience
Onboarding teams familiar with nonprofit operations, funding cycles, and resource constraints
Templates aligned to nonprofit roles (volunteers, part-time staff, interns, contract workers)
Ongoing support with attention to your unique pace, priorities, and compliance environment
Support for Grants, Funds & Project Accounting
Allocate labor costs by grant, fund, program, or project to ensure accurate cost tracking
Real-time visibility into where payroll dollars are being spent across programs
Automated reporting that helps with grant audits, donor transparency, and regulatory requirements
Compliance, Audit Trail & Transparency
Track certifications, licensing, background checks, and renewals (important in sectors like social services, education, health)
Full audit logs and version histories to support donor audits, board oversight, and compliance reviews
Built-in support for wage & hour, FLSA, local labor rules, nonprofit-specific regulations
Staff Engagement & Retention
Easy mobile or kiosk time entry and self-service access to pay, leave, benefits
Transparent pay statements, benefit summaries, and performance/training records
Tools for recognition, feedback, and development to help retain mission-driven staff
Integrated, End-to-End HR + Time + Payroll
Unified system from time collection → payroll → employee records — no manual imports or disconnected spreadsheets
Self-service for staff and managers: time entry, leave requests, pay statements, profile updates
Real-time visibility across staff counts, labor costs, overtime, headroom
Analytics & Strategic Insights
Dashboards: cost per program, overtime variance, absenteeism, staffing gaps, utilization
Drill-down from organization level down to individual staff or shifts
Scenario modeling (e.g. impact of adding staff, shifting work between programs)
“I have been a customer of PayFWD’s for many years going back to my prior employment. One of the first things I did when I came to the Kentucky Derby Festival was to switch us to using them instead of doing payroll in-house. The software is very user-friendly, and the customer service is top notch.”
— Tim Whitten | Director of Finance, Kentucky Derby Festival, Inc.
You’ve Got Questions, We’ve Got Answers
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Yes. We provide solutions designed to fit nonprofit budgets without sacrificing quality. You’ll get reliable payroll technology and dedicated support at a cost that works for your organization.
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Absolutely. Our payroll reporting tools make it easy to allocate labor costs to specific grants, programs, or funding sources, helping you stay compliant and transparent.
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We automate federal, state, and local payroll tax filings, provide audit-ready documentation, and monitor regulation changes so your nonprofit can focus on its mission.